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Minutes
December 3, 2009
Wakefield Township Board Meeting
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Chairman Glen Stalboerger, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Glen Stalboerger, John Willenbring, Cyril Erkens, Jerry Frieler, and Greg Henry, Deputy Clerk. John Willenbring made a motion to approve the agenda with the additions, seconded. Motion carried. The minutes of the November monthly meeting were read. Cyril Erkens made a motion to accept the minutes with correction, seconded. Motion carried. The Treasurer’s report was read by Township Treasurer Jerry Frieler. A motion was made by John Willenbring to accept the treasurer’s report. The motion was seconded and passed.
Weed Report. Treasurer Jerry Frieler gave an expense report to the Board members as to the total cost of weed control. The Board reviewed and completed the form from Stearns County. Chairman Glen Stalboerger signed the form. Jerry Frieler will return the completed form to Stearns County.
Boundary Map. The Board members reviewed the map, and did determine that there was a minor change, but the area in question was now annexed into the City of Richmond and decided not to make any changes at this time. The post card was then signed and will be returned.
Sauk River Water Shed District Open House. The open house will be in Sauk Center on December 10, 2009, and group of Board and Planning Commission members will attend the open house. Those able to attend will leave the Alano Building at 11:45 am for the trip to Sauk Center.
Planning Commission. The new manuals will be distributed at their next meeting on Monday, December 14, 2009.
Tri-County Humane Society. Upon review of the renewal documents from TCHS, Glen Stalboerger stated that there is no change in the agreement. John Willenbring made a motion to renew the agreement with TCHS, seconded and passed. Heidi Stalboerger will fill out the form and return it to TCHS.
Fire District meeting. Chairman Stalboerger updated the Board on the mediation meeting that he attended on Thursday December 3, 2009 concerning the fire district. The meeting was productive and positive. On December 16th,2009, elected officials will meet to begin working on the Memorandum of Understanding for the formation of a Fire District. .
Building permits. None
Bills: Bills and Mail were reviewed.
Unfinished business: John Willenbring updated the Board on some unfinished culvert and ditch work in the Township.
With no other business, a motion was made by Cyril Erkens to adjourn the meeting. Seconded and passed. The meeting was adjourned at 10:00 PM.
Respectfully submitted,
Greg Henry
Township Deputy Clerk
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Minutes
November 5, 2009
Wakefield Township Board Meeting
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Chairman, Glen Stalboerger, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Glen Stalboerger, John Willenbring, Cyril Erkens, and Heidi Stalboerger. Board members absent were Jerry Frieler. A motion to approve the agenda with additions was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes with corrections was made by John Willenbring and seconded. Motion carried. The Treasurer’s report was read by Clerk, Heidi Stalboerger. A motion to approve the Treasurer’s report was made by John Willenbring and seconded. Motion carried.
The Supervisors review the resolution to change the speed limit on 245th Street from 55 mph to 35mph. A motion was made by Cyril Erkens and seconded to accept the resolution. Motion carried.
Next, the Supervisors reviewed the Collegeville Line Road Agreement. The agreement was accepted by the Township of Collegeville on October 27, 2009. A motion was made by Cyril Erkens and seconded to accept the agreement as written. Motion carried.
The Board discussed the Public Nuisance Ordinance at the request of Troy Freihammer, Stearns County Environmental Services. The Board agreed that the system is working well when needed. A form from Mr. Freihammer was completed and will be returned.
A [MCPA] permit renewal application for construction and operation of a solid waste facility was received from TK Demolition Disposal, Inc. The Board reviewed permit #SW-333. The permit was previously approved by Stearns County. A motion was made by John Willenbring and seconded to approve and sign the renewal application. Motion carried.
The Board received an invitation to the Sauk River Water Shed District Open House being held on December 10, 2009. John Willenbring recommended that the Supervisors and Planning Commission members attend the meeting to gather information and discuss current issues. The Supervisors and Wally Backes, Planning Commission Chair, discussed the Small Community Waste Water meeting that was held on October 22, 2009 in Mankato.
Angie Berg from Stearns County Environmental Services sent packets including information and forms for many various situations in which an ordinance would need to be varied. The Clerk will assemble packets for the Planning Commission members.
The Supervisors discussed the Fire District meeting and reviewed a letter received from an attorney, hired by the City of Richmond, to mediate between the Townships and the City of Richmond. The Clerk will send a copy of the letter to Troy Gilcrest, attorney acting on behalf of the Townships.
Building permits were reviewed; one residential accessory building.
Chad Kraemer, Kraemer Trucking and Excavating, solicited sand/salt sales to the township. The township has been getting sand/salt from Ralph Gertken and has a good working relationship with him. The recommendation is to continue working with Ralph Gertken.
The Board reviewed the annual weed report. Specific information is needed. The annual weed review will be added to the December 2009 agenda.
E-mail correspondence was received from a representative with Aho Construction, who was looking for a partial refund for annexation fees (which were agreed on by both parties) paid to Wakefield Township in 2007 for loss of property tax for approximately 136 acres of property annexed into the City of Richmond. The Aho Construction representative has been in contact with Mayor Hemmesch, City of Richmond, who recommended that Wakefield Township reimburse Aho Construction due to a reduced amount of acreage in negotiation at this time. The Clerk responded that the amount of acreage annexed into the City of Richmond, remains in the City of Richmond, and any amount in dispute would need to happen between Aho Construction and the City of Richmond. No further action needed at this time.
Cyril Erkens gave an update that the Alano Building has not been annexed into the City of Cold Spring. A 911 sign was posted by Wakefield Township.
Work still needs to be done to the ditches and culverts on 133rd Avenue. The work will need to be completed after the crop work in that area is completed.
The Board discussed drainage issues on Hunter Road.
There will be an upcoming discussion regarding park funds between the Stearns County Association of Townships and Stearns County. Glen Stalboerger will keep the Board informed of any updates.
Bills and mail were reviewed.
Being no further business, a motion to adjourn was made by John Willenbring and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
October 1, 2009
Wakefield Township Board Meeting
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Chairman Glen Stalboerger called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Glen Stalboerger, John Willenbring, Cyril Erkens, Jerry Frieler, and Heidi Stalboerger. A motion to approve the agenda with additions was made by Cyril Erkens and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes was made by John Willenbring and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report was made by John Willenbring and seconded. Motion carried.
Don Rognstad was present to dispute a charge for the variance that he received. He stated that he understood that a variance was necessary, however, because his son in law and daughter, who are his neighbors, did not have to pay for one, nor any of his other neighbors, he didn’t feel that he should either. The Supervisors explained that his situation was different from the others due to the fact that he was constructing his drain field in the public road right of way, and at this point, the township needed to issue a variance to deal with this circumstance. A motion was made and seconded by John Willenbring to leave variance as it is and to send no refund. Motion carried.
Next, the Supervisors discussed the Rocori Trail Project and park funds. The Board is interested in moving forward with a proposal by the Town Officers Association of Stearns County to pool park funds together according to each commissioner’s district in Stearns County. More will be discussed at the Town Officers Association of Stearns County Semi-Annual meeting in Freeport. Jerry Frieler gave an update on the Rocori Trail project meeting. A public information meeting is scheduled for October 21, 2009 at 7:45 am at Rockville City Hall.
Road construction seal coating and fog sealing is complete. Need to check on air patching project on 248th Street. Ditch work on 133rd not complete until field work progresses. Tree cutting, mowing and brush cutting is in progress. One quote was received so far for large tree and stump removal on 200th Street west. We will wait for additional quotes. A motion was made by John Willenbring and seconded to accept the lowest bid. Motion carried.
Township resident, Lance Honer, who resides near the intersection of 245th Street and 158th Avenue, has witnessed several near accidents and has requested that the Township Board look into reducing the speed limit. The Clerk will check into this request.
Angie Berg from Environmental Services will attend the October 12, 2009 monthly Wakefield Township Planning Commission meeting to review procedures with the Planning Commission Board.
The Board reviewed the Fire District meeting minutes and upcoming agenda. The Board also discussed a letter that was sent to all of the residents in the Richmond Fire Department coverage area from the City of Richmond.
Next, the Board discussed the first edition of the Wakefield Township Newsletter, future plans, updates and articles.
Jerry Frieler received a letter from the Census Bureau requesting information regarding updated addresses from March 1, 2009 through April 2, 2010. The Board is willing to participate in this study.
A letter from the Stearns County Highway Department was received confirming that the mileage of all township roads remained at 57.1. Chairman, Glen Stalboerger, signed the letter and returned in agreement.
Diversicom, Melrose Telephone Company, is seeking approval from Wakefield Township to offer cable television services to select residents of the Township using existing infrastructure. No ordinance is necessary. The Clerk will send a letter to Diversicom to allow them to begin with this project.
One building permit was issued for a pole shed.
A request was made that the Township posts a 911 sign for the Al-Ano Building. Cyril Erkens is checking with Larry Lahr with the City of Cold Spring to find out if annexation is complete on the Al-Ano property so that the proper entity posts the correct sign and number.
Bills and mail were reviewed.
Being no further business, a motion to adjourn was made by Cyril Erkens and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
September 3, 2009
Wakefield Township Board Meeting
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Supervisor, Cyril Erkens, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were John Willenbring, Cyril Erkens, Jerry Frieler, Heidi Stalboerger and Glen Stalboerger (arrived at 8:30). A motion to approve the agenda with additions was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes was made by John Willenbring and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report was made by John Willenbring and seconded. Motion carried.
Brigetta Klemeck and Duane Willenbring were present to discuss updates, plans, and connections with regard to the Rocori Trail project. A 12.2 mile stretch from the Cold Spring Granite West campus to the Racquet Ball Club is the current local focus. The regional goals of the group are to connect trails from Willmar to St. Cloud. The group is asking organizations for donations. The Supervisors are interested in the project and will discuss money set aside in a park fund, and how to access and direct those funds. Treasurer, Jerry Frieler, is interested in the project and will make an effort to attend Rocori Trail Project meetings.
Township resident, Steve Beck, was present to discuss drainage issues on his property on Emerald Hill Road. Top soil erosion has taken place during the spring thaw and heavy summer rain storms. He would like the township to look at the ditches and culverts. A meeting will be scheduled for the Supervisors and Maintenance Supervisor to meet Mr. Beck for an on site inspection.
Sam DeLeo and Allan Grohn were present to discuss plans for developing the Klaphake Farm south of Cold Spring. Approximately 54 acres (rather than 30 acres reported by the Wakefield Township Planning Commission from the August 2009 meeting) is being restored to fix erosion problems and clean up for future residential development. Mr. DeLeo will continue working with an Engineer on development plans and has contacted Stearns County Environmental Services to discuss a rezoning request. Mr. DeLeo will contact Wakefield Township in the future for plat approvals.
Next, the Board reviewed the variance procedure. Variance number 002-2009, granted on August 6, 2009 for Mike and Sheri Kealy, was not necessary for the Township to grant because Stearns County deals with septic related issues within 1000 feet of lakeshore regarding side yard setbacks. Since the variance was for a side yard setback only, and not a Township Road Right of Way issue, a variance from the Township was unnecessary. The Clerk will return the variance fee to Mike and Sheri Kealy. The Clerk will arrange for Don Adams and Angie Berg from Stearns County Environmental Services to attend the October Planning Commission meeting to discuss variance procedures.
The Supervisors discussed a meeting with the Cold Spring Fire Department to make a formal request for fire protection. The Fire Chief will review and consider the costs involved. The City of Richmond is willing to meet to discuss the Richmond Fire contract, but is not willing to renegotiate the formula for computing cost to the Township. The Board discussed other viable alternatives for Fire Protection, including continuation of the study of creating a new fire district.
No building permits were issued.
The seal coating projects are in process. The pea rock that was applied to the roads need to settle before sweeping and the fog seal process takes place. Air patch projects are also in progress.
The Board discussed noxious weeds on Westbrook Drive. Tom Braegelmann has arranged for the ditches and undeveloped lots to be mowed.
A culvert by Greg Mueller needs to be repaired. John Willenbring recommends that two culverts be installed and clean out the ditch. Al Buermann can shape the ditch and Joe Och can fix the culvert and install a second culvert.
A motion was made and seconded by John Willenbring to purchase a computer and accessories for township use with a budget of $1000. Motion carried.
Bills and mail were reviewed.
Being no further business, a motion to adjourn was made by John Willenbring and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
August 6, 2009
Wakefield Township Board Meeting
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Chairman Glen Stalboerger called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Glen Stalboerger, John Willenbring, Cyril Erkens, Jerry Frieler and Heidi Stalboerger. A motion to approve the agrenda with additions was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes as read was made by John Willenbring and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report was made by Cyril Erkens and seconded. Motion carried.
Mike Kealy was present to request a variance to place a sewer system drain field in a public road right of way. Mr. Kealy also provided a letter that he was required to obtain for Stearns County Environmental Services that needed to be signed by the neighboring property owner for a side yard set-back variance of 2 feet. The Board reviewed the findings of fact as well as reviewing the findings of fact from the Planning Commission. The Board concurred with the Planning Commission to grant the variance. A motion was made by Cyril Erkens and seconded to grant the variance. Motion carried.
Next, the Board opened the Seal Coating Bids. Two bids were received: Astech and Caldwell. Discussion regarding the bids tabled until later in the meeting.
Donald Rognstad was present to request a variance to place a sewer system drain field in a public road right of way. Mr. Rognstad was also required to obtain a letter for Stearns County Environmental Services that needed to be signed by the neighboring property owner for a side yard set-back. The Board reviewed a findings of fact as well as reviewing the findings of fact from the Planning Commission. The Board concurred with the Planning Commission to grant the variance. A motion was made by John Willenbring and seconded to grant the variance noting that the owner would be responsible for any and all future repairs to the public road as a result of this drain field. Motion carried.
The 2009 road projects were reviewed. The overlay projects are completed. The crack filling projects are in progress. Air patch projects still need to be completed. Brush cutting and tree trimming areas discussed. Noxious weeds issues on Westbrook drive were discussed. Stearns County Ag Inspector is requesting the Township send a certified letter to Tom Braegelmann to have all of the ditches and undeveloped lots mowed due to the large amount of noxious weeds.
The Seal Coating Bid discussion was resumed. Astech was the low bid and the earlier completion date. A motion was made by John Willenbring and seconded to accept the Astech bid of $57,176.24 for the entire seal coat with fog seal project. Motion carried.
Elroy Theis presented the final plat for Fireside Acres. The Planning Commission Chairman will need to sign the final plat and make a recommendation to the Township Board. The discussion regarding the final plat for Fireside Acres will be tabled until after the Planning Commission meeting on August 10, 2009 at 9:00 pm.
The Board reviewed the Richmond Fire Contract issue. Coverage areas were discussed as well as accounting practices and media updates.
A speaker from the U of M will be attending the next planning commission meeting to give information to the township regarding community septic and water systems as well as information on grant money available for this type of project.
Three building permits were issued; one drive way, one home addition and one gazebo.
Bills and mail were reviewed.
Articles need to be submitted to the clerk at the September meeting for the first edition of the Wakefield Township Newsletter.
A motion to continue the meeting at 9:00 pm on Monday, August 10, 2009 was made by John Willenbring and seconded. Motion carried.
Wakefield Township Meeting Continuation
Monday, August 10, 2009
9:00 pm
Chairman, Glen Stalboerger, called the continued meeting to order at 9:00 pm at the Cold Spring Alano Building, Cold Spring, Minnesota. Board members present were Glen Stalboerger, John Willenbring and Heidi Stalboerger.
The Board reviewed the final plat of Fireside Acres, presented by Elroy Theis. Based on the Planning Commission’s recommendation, a motion was made by John Willenbring and seconded to approve the final plat for Fireside Acres. Motion carried.
Being no further business, a motion to adjourn was made by John Willenbring and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
July 2, 2009
Wakefield Township Board Meeting
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Chairman Glen Stalboerger called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Glen Stalboerger, John Willenbring, Cyril Erkens, Jerry Frieler, and Heidi Stalboerger. A motion to approve the agenda with additions was made by Cyril Erkens and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes with corrections was made by John Willenbring and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report was made by John Willenbring and seconded. Motion carried.
Brad from Mississippi Top Soil was present requesting a five year operating permit renewal, due to the State of Minnesota by January 2010. A renewal permit has already been approved by Stearns County. The Board reviewed operating procedures. Since no public complaints have been filed, a motion was made by John Willenbring and seconded to approve and sign the operating permit renewal. Motion carried.
Next, the Board discussed the summer road maintenance update. The Board also discussed advertising for bids for a bituminous seal coat with fog seal for the following roads: 163rd Avenue, Hummingbird Lane, Riverbend Lane, 164th Avenue, 235th Street, 238th Street, Fairway Circle and Island Lake Road. Discussion tabled for later in the meeting.
Wakefield resident, Don Altoff, was present to discuss concerns regarding a neighboring property owner that constructed a building very near to Byer Lake. The Board directed Mr. Altoff to contact Monica Peters with Stearns County Environmental Services.
The Clerk gave an update of information regarding the Wakefield Township Newsletter. Mailing information, details and article ideas, dates and pricing were discussed.
Wally Backes, Planning Commission Chair, was present to discuss current issues regarding the upcoming variance hearings as well as the replacement and appointment of Planning Commission members. After reviewing the candidates, a motion was made by John Willenbring and seconded to appoint Tom Ruhland to the Planning Commission. Motion carried. Letters will be sent to Tom Ruhland and outgoing member, Paul Hoopingarner as well as Mark Klein. The Clerk is to order materials and videos regarding Community Waste Water and On-sight Management Systems for the next meeting on July 13th, 2009.
The Line Road Agreements were reviewed for Collegeville and Munson Townships. The Clerk will send to each township.
A letter was received from the CAPX2020 Committee with updates on the power line project from Fargo to St. Cloud. The Clerk is to invite a representative to the next Planning Commission Meeting.
The Board discussed the details of the proposed Richmond Fire Contract. A meeting with the other four Townships involved and the attorney will be called before the contract deadline, July 31, 2009, to discuss the contract and alternate options as well as legal ramifications.
Five building permits were issued; 1 new house, 2 decks and 2 additions.
Bills and mail were reviewed.
The Board continued the Bituminous Seal Coating with Fog Seal project. Forms were reviewed for bids. The bids will be due at the August 6th, 2009 meeting. The bids are to be published in the Cold Spring Record.
Being no further business, a motion to adjourn was made by John Willenbring and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
June 4, 2009
Wakefield Township Board Meeting
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Chairman Glen Stalboerger called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Glen Stalboerger, John Willenbring, Cyril Erkens, Jerry Frieler, and Heidi Stalboerger. A motion to approve the agenda with additions was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes was made by Cyril Erkens and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report was made by John Willenbring and seconded. Motion carried.
The Board reviewed the Luxemburg Line Road Agreement that was signed by Luxemburg Township. A motion was made and seconded to accept and sign the agreement by John Willenbring. Motion carried.
The Board opened and reviewed the only crack filling bid from L & M Services. The total for the crack filling bid was $55,977. The Board discussed the specifications and application process with the representative from L & M Services. The Board will consider all other bids before deciding the amount of crack filling to be done in the 2009 construction year.
The Board opened and reviewed the overlay bids. The first bid was received from Knife River for a total of $120,343.49. No bid was received from Knife River for 182nd Street, Hummingbird Drive or Flint Court. A complete bid was received from Central Specialties in the amount of $174,759. A complete bid was received from Mid Minnesota Hot Mix in the amount of $154,498. A complete bid was received from HardDrives in the amount of $146,161. All bid amount exclude the bid for Westbrook Drive, which will be forwarded to Tom Braegelmann. The bid discussion was tabled until later in the meeting.
Ken Kramer was present from the Rocori School District requesting annexation on the parcel of property that the Al-Ano Building is situated on, which belongs to the School District, however, the School District was not aware that the property was still in Wakefield Township; as well as a parcel of property that the School District has an agreement with Wally Backes to purchase a 19.66 acre parcel of property across from the cemetery on a contract for deed. The school district only needs to use approximately6 ½-7 acres at this time for the school addition. The annexation discussion was tabled until Wally Backes arrives at the meeting.
The Board interviewed Tom Ruhland for a seat on the Planning Commission Board. Mr. Ruhland is on the Richmond Park and Recreation Committee for Wakefield Township. Mr. Ruhland discussed with the Board his views and ideas for the Township as well as current issues facing the Township.
Wally Backes reviewed the agreement of the contract for deed that he entered into with the Rocori School District. At this point, the School District has not purchased the property from him. It is recommended that either Wally Backes, current land owner, make the request for annexation or sell the property to Rocori School District so that as the new land owner, Rocori can make the request for annexation. The Clerk will be in contact with Mr. Kramer to discuss the issue.
The Board discussed the Stearns County MNCIS Odyssey Case Management System, which is a new system to capture court fine revenue generated by fines and fees for petty misdemeanors and misdemeanors that occur in Wakefield Township. A motion was made and seconded by John Willenbring to accept the Stearns County Attorney’s Office as prosecutor of petty misdemeanors and misdemeanors for Wakefield Township to receive the fine revenue. Motion carried. The resolution was signed by the Chairman and Clerk.
The Board discussed ideas about writing articles and information to be included in the semi annual newsletter that will begin in fall of 2009.
Mark Klein was present for an interview for the Planning Commission vacancy. He discussed with the Board his views, goals and ideas for planning solutions.
Five building permits were issued; three additions and 2 residential accessory buildings.
Next, the Board discussed controlling noxious weeds. The Township has received two complaints. The Co-op will be contacted to spray in those areas.
The Board discussed the noise ordinance request from the May meeting. The Board decided to take no action at this time.
Treasurer, Jerry Frieler, gave an update on the Census Bureau information.
The Board discussed changes made to the Richmond Fire Contract and information from meetings with other townships.
The road review discussion was reviewed. The Board discussed the bids and reviewed information received from the contractors. A motion was made and seconded by Cyril Erkens to award the bid to Mid Minnesota Hot Mix for the following overlay projects: 182nd Avenue, Flint Court and Hummingbird Lane; and to award the bid to Knife River for the following overlay projects: Century Estates Circle, Cedar Island Lake Road and 153rd Avenue. A motion was amended and seconded by John Willenbring to award bids pending the acceptance of the contractors (in particular Mid MN Hot Mix for the small jobs). A motion was made and seconded by John Willenbring to award the crack filling projects to L & M Services.
Bills and mail were reviewed.
Being no further business, a motion to adjourn was made by John Willenbring and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
May 7, 2009
Wakefield Township Board Meeting
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Chairman Glen Stalboerger called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Glen Stalboerger, John Willenbring, Cyril Erkens, Jerry Frieler, and Heidi Stalboerger.
A motion to approve the agenda with additions was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes as read was made by John Willenbring and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report as read was made by Cyril Erkens and seconded. Motion carried.
Representatives from Luxemberg Township were present to discuss a line road agreement regarding 200th Street. The agreement would include sharing expenses equally for all maintenance work and updates to the road, as well as splitting the plowing and blading responsibilities. Ditch work will be handled by each township on their respective sides of the road.
Township resident, Tom Graham, was present to inquire about a noise ordinance pertaining to waterways. He is having problems with people wakeboarding with loud speakers on their boats. The clerk will review the Stearns County ordinance.
The residents of Westbrook Drive were present for an update on the road bid process and to find out if any new information has been received by the Township from Tom Braegelmann. The Board discussed the history of Westbrook drive and the residents expressed their concerns regarding Mr. Braeglemann’s willingness to take the necessary steps to update the road. The Board explained the road bidding process and stated that at this time, no new information is available; however, the Board is looking to update Westbrook Drive in 2009.
Wayne Lee was present to discuss approximately 80 acres (depending on results of a survey) of Ag-40 farmland that he owns. He is interested in selling the land, but would like to know for certain that the property is suitable for a building site. The Board reviewed the ordinance and stated that the property is approved for one building site.
Elroy Theis presented a preliminary plat of Fireside Acres for the Board to review. A motion was made to approve the preliminary plat by John Willenbring and seconded. Motion carried.
Paul Hoopingarner is interested in stepping down as a Planning Commission member. The clerk will advertise for a new Planning Commission member.
A liquor license renewal request was received by Jacobs Prairie Parish. A motion was made to approve the liquor license renewal by John Willenbring and seconded. Motion carried.
The Local Board of Appeal and Equalization is scheduled for Wednesday, May 13, 2009 at 9:30-10:30 am.
Next, the Board discussed the road review and bid request forms. The clerk will advertise for road bids.
Bills and mail were reviewed.
Treasurer, Jerry Frieler, gave an update. The State Bank of Cold Spring is reducing insurance on public funds deposits. Gravel sales are not taxable. Mr. Frieler will request a refund from Ralph Gertken.
Three building permits were issued; one house and two additions.
Being no further business, a motion to adjourn was made by John Willenbring and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
April 2, 2009
Wakefield Township Board Meeting
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Chairman, Glen Stalboerger, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were John Willenbring, Glen Stalboerger, Cyril Erkens, Jerry Frieler, and Greg Henry.
A motion to approve the agenda was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes with corrections was made by John Willenbring and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report as read was made by Cyril Erkens and seconded. Motion carried.
The following Liquor and Gambling License Renewal Requests were made:
Jacobs Prairie-John Willenbring motion to approve and seconded.
City View Golf Course-Cyril Erkens motion to approve and seconded.
RichSpring Golf Course-John Willenbring motion to approve and
seconded. All motions carried.
Elroy Theis was present to inquire about possible rezoning his property on Fireside Road. He has 2 parcels; .6 acres zoned Ag and the other zoned residential. There is only one building site on the property. He was informed that he will need to have the property platted, bring the plat to the Planning Commission for approval and then onto the Township Board for a final decision.
The Cold Spring Granite Company is requesting an Interim Use Permit for a berm, for which they will need a 33 foot set back. Also, they are interested in mining the gravel that lies under the berm, which will require a 50 foot set back. The gravel mined will be used by the Granite Company.
The Planning Commission appointments will be tabled until after the Planning Commission meets in April. The Board would like to see a rotation of 2 members off the Planning Commission, and 2 members added. Any openings would be advertised, and the Board would like to see a rotation of duties of Planning Commission members.
The Spring Road Review is not yet completed due to inclimate weather conditions. Luxemberg Township would like to meet to discuss Line Roads, maintenance and cost issues.
Residents from Westbrook Addition were inquiring about the status of the repair and maintenance on Westbrook Drive. The Board will be able to make decisions about township roads after the road review is complete and the Board has been able to review the needs of all township roads and the budget. The Board will be in contact with Tom Braegelmann regarding bids for road work on Westbrook Drive.
A question was raised regarding sales tax on sand and salt and if the Township had received a check from Ralph Gerken concerning the taxes that the Township has paid on the sand/salt they purchased from him. Jerry Frieler will check to see if the Township is required to pay this tax and if not, will inquire about getting a refund of taxes paid to Mr. Gerken.
No building permits were issued.
Realtor, Susan Barkalow, is looking for copies of all building permits issued for 15854 Riverfield Ct. Glen Stalboerger will contact the Homeowners Association for Riverfield Addition regarding street lights in that addition.
Bills and mail were reviewed. A motion was made by John Willenbring and seconded to make a partial payment to the City of Richmond Fire Service. A payment of $35,000 will be made with the remaining amount to be paid when the disputed portion of the bill is explained fully.
Being no further business, a motion to adjourn was made by Cyril Erkens and seconded. Motion carried.
Respectfully submitted,
Greg Henry, Deputy Clerk for
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
March 5, 2009
Wakefield Township Board Meeting
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Chairman John Willenbring called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were John Willenbring, Glen Stalboerger, Cyril Erkens, Jerry Frieler, and Heidi Stalboerger.
A motion to approve the agenda with additions was made by Glen Stalboerger and seconded. Motion carried.
The minutes from the last monthly meeting were read. A motion to approve the minutes with corrections was made by Glen Stalboerger and seconded. Motion carried.
The Treasurer’s report was read. A motion to approve the Treasurer’s report as read was made by Glen Stalboerger and seconded. Motion carried.
Sean Clark and Lynn Schurmann from the Rocori School Board gave an overview of the upcoming proposed referendum as well as the new building proposal and the remodeling/demolition proposal of the current Junior High School building. Mrs. Schurmann discussed the cost, savings and consolidation aspect of the proposal as well as the tax implications for the residents/household units for the proposed 20 year bond.
Phil Jones was present to discuss the proposed budget for Wakefield Township Police Protection.
Chad Kraemer was present to discuss rezoning property for the possible relocation for Kraemer Excavating. The Supervisors reviewed the notes from the Planning Commission as well as the map/property outline and setback issues. Mr. Kraemer is not requesting the entire parcel to be rezoned, only tract A, east of Kinzer Creek, apx 20 acres. The Township encourages growth, the site seems to meet setback requirements, the reclaimed gravel pit is no longer suitable for agricultural crop use, and a light industrial use of the property would work well next to a feed lot. Furthermore, the property is located off of a major road (County Road 2), where the impact on traffic would be minimal. With that considered a motion was made by Glen Stalboerger and seconded to support the rezoning request.
Joe Och was present to review road maintenance and give an equipment update as well as discuss purchasing procedures. The road review is tentatively set for four hours on March 16th and March 23rd, 2009 from 10:00 am – 2:00 pm, weather permitting.
The City of Cold Spring has submitted an amendment to an ordinance regarding charges relating to certain fires and accidents. It has been requested that the Township Board review the proposed changes. There were no objections to changes made to the ordinance.
The Richmond Fire Department Annual meeting will be held on March 31, 2009.
A motion was made by Glen Stalboerger and seconded to accept the following election judges for the upcoming Township General Election on March 10, 2009: Heidi Stalboerger, Wally Backes, Linda Traeger, (and other trained judges if necessary).
After reviewing the proposed levy for 2010, no updates or changes are necessary at this time.
Next, the Board discussed the previously suggested changes to the Planning Commission. One recommendation was to have a smaller Planning Commission, with ongoing training and regular rotation. Another suggestion was to keep the seven member panel and have them research a possible subordinate services system for the Township in the event that these services may be necessary in the future. The conclusion that keeping the Boards working together on issues would be the most advantageous outcome for the Township and to have a Township Board member at each of the Planning Commission meetings to discuss proactive issues as well as current issues. The Board would like the Planning Commission to seek information regarding public funds that are available or may become available in the future for a possible sewer and water service system.
The Local Board of Appeal and Equalization meeting will be held on Wednesday, May 13, 2009 at 9:30-10:30 a.m.
The Board accepted a Petition to Terminate a Proposed Road Project Connecting CSAH 50 to 163rd Avenue/14th Avenue in Wakefield Township and Cold Spring, Minnesota, signed by residents of the affected neighborhood(s). No action was taken.
No building permits were issued.
Treasurer, Jerry Frieler, is requesting certificates of insurance from Joe Och and Alan Buerman, contractors of Wakefield Township.
Bills and mail were reviewed.
Being no further business, a motion to adjourn was made by Cyril Erkens and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
Annual Meeting
March 13, 2008
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The Wakefield Township annual meeting was called to order by Clerk Heidi Stalboerger, at 8:00 pm at the Alano Building in Cold Spring MN. John Willenbring was nominated to Chair the meeting. The minutes of the last annual meeting were read by the Clerk. A motion to accept the minutes as read was made and seconded. Motion carried. A motion was made and seconded to read only a synopsis of the Treasurer’s report. A motion was made to approve the Treasurer’s report and seconded. Motion carried.
Cold Spring Police Chief, Phil Jones, gave an annual police report for the township. Chief Jones gave a review of calls, reviewed offense descriptions and gave examples of incidents. He also reported that the police department was going to be replacing, Rocky, the previous canine unit.
A road report was given next. The Board discussed which roads in the township that were worked on in 2008 and what was done to each road. The Township purchase class 5 gravel from Stearns County and will use the remainder of it for road projects in 2008 due to the expiring permit. Board discussed how priority was given to roads for upcoming projects, as well as evaluating available funds for different projects. The Board also discussed signs/signage, researching new products for road work and unpredictable bids for projects. Other topics discussed were plowing and equipment, when the road review topic was tabled for the Cold Spring Fire Department review.
Cold Spring Fire Department Chief, Jim Maile, presented a budget and equipment overview. He discussed a FEMA grant for new 800 MHz radios for all trucks and employees, the training requirements that had to be met in order to receive the grant and the National Incident Management System (NIMS) that links all departments together (Sheriff, Police and Fire Departments). Chief Maile also discussed the upcoming Annual Fundraiser. John Willenbring met with and gave an update for the Richmond Fire Department. The Richmond Fire Department is also purchasing the 800 MHz radios and looking to build a new fire hall. Attending Townships in attendance were not interested in putting money aside to fund the new fire hall. The cost for construction for the new fire hall plan is $800,000 (current cost). Our cost for the Richmond Fire Protection for the year is $40,000 from Richmond and $64, 705 from Cold Spring, totaling just under $105,000.
The road review discussion resumed. Regarding snow plowing, going forward, more focus will be placed on intersections and being more aggressive. The township has been conservative in an effort to try to control fuel maintenance costs. The Board reviewed all costs associated with snow removal and the history of snow removal in the township and how we arrived at the present situation. Road grading and ditch/brush cutting was also reviewed.
The proposed levies were reviewed. The Board reviewed the levy items and discussed how levies are set. A recommendation to increase snow plowing and the road and bridge fund was made. The group also discussed the valuation of homes and properties as well as the percentage of the proposed increases. A motion was made and seconded to approve a levy of $527,000 as proposed. Motion carried.
Election results were tallied. A total of 159 votes were cast. For the office of Supervisor, Cyril Erkens received 104 votes, Ken Zumwalde received 48 votes, and Tom Ruhland received 6 votes. For the office of Clerk, Heidi Stalboerger received 130 votes and Cliff Johnson received 1 vote on a write in.
A motion was made and seconded regarding the attendance of the upcoming and on going meetings that are regularly attended by the Board of Supervisors. The list includes the Richmond Planning Group, Richmond Fire Department Meetings, Cold Spring Fire Department Meetings, Stearns County Township Officers Meetings, Fifth Monday Meetings and the Cold Spring Comprehensive Plan Meetings. Motion carried.
A motion was made and seconded designating the Cold Spring Record as the legal paper for publishing notices; and the First National Bank of Cold Spring, the State Bank of Cold Spring, and the State Bank of Richmond to remain designated posting locations.
The next Annual Township Meeting will be the second Tuesday of March, 2008 at 8:00 pm at the Alano Building in Cold Spring, MN. Motion carried. There was also discussion regarding moving the annual election to November, as well as the cost and other issues that would be associated with this change.
Next the group discussed the issue of brush cutting and removal in road ditches and road right of way as well as removal of rubbish and chemical spraying options.
The next topic was regarding the Stearns County Park funds. Funds are collected from townships by Stearns County and are spent on capital improvements on parks or trails in Stearns County. The Board recommends not participating in the project because there is no assurance that the funds will be used in the Township that the funds came from or that the Township would ever see any improvements.
The Stearns County Fair Board is proposing to construct a new beef barn that all the Townships would contribute and recommended amount of $500/Township. A motion to deny a request of funds for this cause was made and seconded. Motion carried.
Next the group had a discussion regarding the Planning Commission members and term limits. The Planning Commission members serve at the discretion of the Township Board. Term limits were discussed; however, it has been difficult to find people interested in serving on the Planning Commission.
With no further business, a motion was made and seconded to adjourn the meeting. Motion carried.
Respectfully Submitted,
Heidi M. Stalboerger
Wakefield Township Clerk
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Minutes
February 5, 2009
Wakefield Township Board Meeting
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Chairman John Willenbring called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were John Willenbring, Glen Stalboerger, Cyril Erkens, Jerry Frieler, and Heidi Stalboerger.
A motion to approve the agenda with additions was made by Glen Stalboerger and seconded. Motion carried.
The minutes from the last monthly meeting were read. A motion to approve the minutes with corrections was made by Cyril Erkens and seconded. Motion carried.
The Treasurer’s report was read. A motion to approve the Treasurer’s report as read was made by Glen Stalboerger and seconded. Motion carried.
Bob Mueller from the Cold Spring Softball Association was present to request renewal for a Beer License and Gambling License. A motion was made by Glen Stalboerger to grant both of the requests and seconded. Motion carried.
A resident of Westbrook Drive was present looking for new information regarding the update of Westbrook Drive. The Board has no new information at this time however; Tom Braegelmann is interested in working with the Township regarding road bids for 2009 construction season, since the price of oil has dropped since the issue was last reviewed in late 2008.
The Board reviewed the updated road map from Stearns County.
Chad Kraemer was present to discuss rezoning of property on County Road 2 for a possible future sight for Kraemer Excavating. Mr. Kraemer is working with Stearns County Environmental Services, who is requesting information from the Township regarding the approval or disapproval of this request. The Board recommended that Mr. Kraemer attend the next Planning Commission meeting on February 9, 2009, to further discuss this issue.
The Board discussed the proposed 2010 Levy/Budget and will conduct further review with the residents at the 2009 Annual Meeting on March 10, 2009 at 8:00 P.M.
The Board discussed the upcoming 2009 road review and work completed in 2008 as well as the 2008 road review.
No building permits were issued.
Cyril Erkens and John Willenbring will be attending the City of Cold Spring Fire Department meeting on February 17, 2009.
The Board briefly discussed the upcoming General Election on March 10, 2009.
The Board discussed the upcoming Planning Commission meeting on February 9, 2009 and topics of discussion.
Bills and mail were reviewed.
Being no further business, a motion to adjourn was made by Glen Stalboerger and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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