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Minutes
December , 2010
Wakefield Township Board Meeting
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Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
November 4, 2010
Wakefield Township Board Meeting
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Chairman, Cyril Erkens, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Cyril Erkens, Glen Stalboerger, John Willenbring, Jerry Frieler and Heidi Stalboerger. A motion to approve the agenda with additions was made by John Willenbring and seconded. Minutes from the last monthly meeting were read. A motion to approve the minutes with corrections was made by Glen Stalboerger and seconded. Treasurer’s report was read. A motion to approve the Treasurer’s report was made by John Willenbring and seconded. All in favor. All motions carried.
The Board met with Dawn and Charlie Keller, representatives for Nelda Moser, requesting a SSTS (Subsurface Sewage Treatment System) License Agreement. The group reviewed a survey map and other supporting documentation. Tim Haeg, septic designer, was also available to answer questions. A motion was made by John Willenbring and seconded by Glen Stalboerger to approve the requested SSTS License Agreement, contingent upon attorney review and registration verification. All in favor. Motion carried.
Elroy Theis was present. Building permits issued for the month of October were as follows: 2 Additions, 20 Siding, 70 Re-Roof, 1 Window, 1 Deck and 3 New homes. Driveway permits are to be issued by the Building Inspector until further review. The group discussed the nuisance ordinance regarding garbage; and a trailer house close to/on the lot line on a property located on Cedar Island Lake Road. Mr. Theis gave the Board an update of the two buildings in progress without permits (discussed at the October meeting).
Mike Nelson was present to discuss the road sign project. Quantity and price of signs was reviewed. Mr. Nelson showed the Supervisors an example of a break-away system. Chuck Schmitz is continuing to work on Hunter Road and 253rd. Payment will be held until the project is completed. An update was given on Emerald Hill Road. The Board discussed Mr. Nelson’s bill and remaining work regarding reflectivity standards. The group discussed the quantity and timing of the 5 Ton Sign order (will be done by next spring), shared signs on line roads and sign repair.
The Board discussed policy and procedure changes to the Planning Commission and ordinance updates. The Board will discuss this topic in further detail at the December Board meeting.
The Board reviewed a rezoning request form from Precision Collision. A motion was made by John Willenbring and seconded by Glen Stalboerger to approve the rezoning request form. All in favor. Motion carried. The form was filled out and will be sent to Stearns County Environmental Services.
The Annual Weed Report was reviewed and completed.
The Board discussed the status of the Fire District. The Board discussed the general obligation certificate of indebtedness bond financing. A motion was made by Glen Stalboerger and seconded by John Willenbring to issue a check for the amount received from the proceeds of the bond financing sale to the Chain of Lakes Fire and Rescue District upon receipt. All in favor. Motion carried. The group discussed building styles for the fire hall and the fire contract with the City of Richmond.
The Board reviewed and discussed the State General Election on November 2, 2010.
Bills and mail were reviewed.
Being no further business, a motion to adjourn at 11:30 pm was made by Glen Stalboerger and seconded by John Willenbring. All in favor. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
October 7, 2010
Wakefield Township Board Meeting
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Chairman, Cyril Erkens, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Cyril Erkens, Glen Stalboerger, John Willenbring, Jerry Frieler and Heidi Stalboerger. A motion to approve the agenda was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes with corrections was made by John Willenbring and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report with corrections was made by Glen Stalboerger and seconded. Motion carried.
Peter and Adria Gillitzer were present to request a variance to build a home 43 feet from the center of a cart way setback. Ordinance number 9.3.11 states that a structure be built no more than 63 feet from the center of a cart path. The Supervisors reviewed the maps provided to them as well as the Planning Commission findings of fact. A findings of fact was conducted by the Supervisors. A motion was made by Glen Stalboerger and seconded to concur with the Planning Commission and grant the variance request with the exception of ensuring that the property description is correct. Motion carried. Peter Gillitzer will continue to work with Monica Peters, Stearns County Environmental Services.
Sam DeLeo was present asking for consideration of the Township Board to approve a rezoning request for Hunters Meadow conceptual design (formerly Klaphake farm). Mr. DeLeo’s plan met the criteria for rezoning from Stearns County. The area is classified as Moderate Residential in the land use map. Eight residential lots ranging from 3.1 to 8.5 acres will be created with a shared private drive. John Willenbring was concerned with well setbacks in an active agricultural use area. After discussion, a motion was made by John Willenbring and seconded to recommend approval of the rezoning request. Motion carried.
Gary Spychala and Erik Gebault, co-owners, along with Phil Brown, were present to discuss requesting a Conditional Use Permit (CUP) for operation of an Auto Body/Repair shop in the former Lori’s Bridal location. The property is currently zoned Ag and R-1. The Board discussed the issues associated with requesting a CUP before having the property re-zoned. A motion was made by Glen Stalboerger and seconded to recommend approval of rezoning the property for commercial use. Motion carried. Mr. Spychala and Mr. Gebault will need to work with Stearns County to get the property re-zoned. After the property is re-zoned, a conditional use permit may be applied for.
Michael Schmitz and Jacqueline Opatz own property on County Road 83 (the former Dairy Treat property). Mr. Schmitz and Ms. Opatz are interested in purchasing the property directly west, adjacent to their property. The property in question is a small piece of property that the township acquired due to a MN Dot turn back that took place in March, 2007, release #1356, lot #301a and 301b. MN Dot has not yet issued a quit claim deed (QCD), therefore, the township is not able to sell the property until that time. The Board will work with the Cold Spring Police Department to monitor the property to keep people from parking any equipment or vehicles on the lot for safety reasons.
Sandy Walz was present to request a license agreement to place a septic drain field pipe under a township road (Great Northern Drive). The drain field will be installed across the road on a piece of property owned by Sandra Jean Theis-Walz and her husband, Greg Walz. The Supervisors reviewed the septic design and pictures. The Supervisors are requesting the exact location of the pipe, a more detailed septic design and a site inspection. A motion was made by John Willenbring and seconded to grant the license agreement after all paperwork is satisfied. A fee of $125 is charged for obtaining a license agreement. Motion carried.
Mike Nelson was present to discuss road maintenance issues with the Board. The Supervisors discussed breakaway systems, prices and installation methods, as well as reflectivity variables for road signs. The Board will order 5 ton road signs to install this fall for (non gravel) township roads. The Board discussed the amount owed on the remainder of the Central Specialties invoice. Mike Nelson made the recommendation to pay the remainder of the bill totaling $15,946.43. A check will be mailed to Central Specialties. The Supervisors discussed projects on Hunter Rd and 253rd as well as Emerald Hill Rd.
Elroy Theis was present. Building permits issued for the month of September were as follows: 1 Addition, 1 Detached Garage, 14 Siding, 93 Re-Roof, 1 Remodel, 2 Agriculture Building and 2 New homes. Two buildings are in progress without permits from the Township or Stearns County. Mr. Theis turned them over to Stearns County. Mr. Theis is working with Stearns County regarding mink farm buildings that were damaged in the hail storm. The quarterly building permit surcharge paperwork was completed and a check was mailed to the State.
The Supervisors reviewed the Chain of Lakes Fire and Rescue District mediation meeting with the City of Richmond and would welcome the City of Richmond to join the Joint Powers Agreement.
Cyril Erkens gave an update of the Stearns County Land Use Ordinance #439 meeting and discussed the packet of information he received from the meeting. Stearns County will be in contact with the township in the coming months to review the zoning ordinance to align with the county ordinance.
The Board discussed the articles for the Fall 2010 Wakefield Township Newsletter.
The Clerk reviewed the list of Election Judges as follows: Heidi M. Stalboerger, Greg Henry, Linda Traeger Debra Holder, Linda Crippes, Flora Shinkle, Dan Franti, Rich Pulju, Ruth Shriver, Vicki DiBrito, Terri Krause, Wally Backes, Darlene Erkens and Sandi Bernard. A motion was made by Glen Stalboerger and seconded to approve the list of Election Judges.
Bills and mail were reviewed.
Being no further business, a motion to adjourn at 12:00 am was made by Glen Stalboerger and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
September 2, 2010
Wakefield Township Board Meeting
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Chairman, Cyril Erkens, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Cyril Erkens, Glen Stalboerger, John Willenbring, Jerry Frieler and Heidi Stalboerger. A motion to approve the agenda with additions was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes was made by Glen Stalboerger and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report was made by John Willenbring and seconded. Motion carried.
Building Inspector, Elroy Theis, was present to discuss building permits issued: 9 siding, 81 shingles, 1 window and 1 Agricultural Building. He discussed an upcoming variance request due to a township road right of way set back.
The Supervisors discussed the road construction projects. Mike Nelson, Engineer, was present to discuss matters relating to the five ton restriction signage; posts, number of signs, sign types and cost. The Supervisors discussed the progress on Emerald Hill Road, Glenwood Road and Hunter Road/253rd. The Hunter Road project was discussed and bill was reviewed. Supervisor Stalboerger asked why Ralph Gertken did not bid on the project. Due to the current road condition, Hunter Road and 253rd should be watched over the next couple months. The Supervisors will hold back 10% of the amount due until the project is completed. The Board discussed the remainder of the bill from Central Specialties.
Next, the Board discussed the Chain of Lakes Fire and Rescue District (“COL”). The COL met with the Mayor, Council Member Jeff Mackedanz and Attorney for the City of Richmond on September 1, 2010. The City members started discussing a taxing district and the group discussed the pros and cons. The City is willing to entertain participation in a Joint Powers Agreement, with 1/6th vote. All changes to the JPA must be unanimous. Formulas were reviewed. The formula agreed upon was 50% 10 year call average and 50% building value. The full City Council met on the evening of September 1, 2010 to discuss the proposal. Another meeting is scheduled for September 7, 2010 to discuss the City Council decision. The group also discussed equipment and name of the fire district. The COL stated that the JPA is a starting point and that all of the dynamics of the JPA will be reviewed an agreed upon. Previous critics of the negotiation efforts stated that they were impressed with the outcome of the meeting.
Wally Backes, Planning Commission Chair, was present. Mr. Backes reviewed the off premise sign variance request from the River of Life Church on the Cold Spring Granite property just off of highway 23. Mr. Backes discussed with the Supervisors the comprehensive growth plan regarding re-zoning purposes. A township resident would like to request an interim use permit to place a trailer temporarily on a lot on Fisher Road. John Willenbring will follow up with the resident to discuss and IUP in lake shore property.
The Board discussed article ideas for the upcoming fall 2010 Wakefield Township Newsletter.
The Clerk discussed the posting issues with the First National Bank in Cold Spring. The Clerk will continue to post notices at the Bank.
The Supervisors discussed the tree trimming project on Red Cedar Road.
Bills and mail were reviewed.
The continuation of the Annual Meeting will be held on September 14, 2010 at 8:00 pm at the Cold Spring Alano Building.
The Board discussed exploring the option of an additional snow plow truck.
Being no further business, a motion to adjourn at 11:30 am was made by John Willenbring and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
August 5, 2010
Wakefield Township Board Meeting
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Chairman, Cyril Erkens, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Cyril Erkens, Glen Stalboerger, John Willenbring, Jerry Frieler and Heidi Stalboerger. A motion to approve the agenda with additions was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes was made by John Willenbring and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report was made by John Willenbring and seconded. Motion carried.
Phil and Correne Keefauver were present requesting permission to place a drain field pipe/connection in the township road right of way and under the township road. The Supervisors reviewed the map, location and license agreement. A motion was made by John Willenbring and seconded to approve the license agreement. Motion carried. A fee of $125 will be charged for administrative costs and recording fees.
Curt Guethling was present to discuss options for a new drain field. Mr. Guethling owns a seasonal, two bedroom cabin. He owns a very small lot. A neighboring well is less than 100 feet away. Placement of a drain field in the township road right of way would interfere with proper township road drainage. A motion to deny placement of a drain field in the township road right of way due to drainage issues was made by John Willenbring and seconded. Motion carried.
Bill Wolf was present requesting a building permit for a home on a small lot on Cedar Lane. The Supervisors discussed the road and easement setbacks. The Supervisors suggested that Mr. Wolf find information regarding road setbacks due to road easement. No permit was issued.
Elroy Theis issued 17 roofing permits, 1 permit for a residential accessory building and 1 permit for window replacement.
A group of people interested in the progress of the Chain of Lakes Fire and Rescue District were present to ask questions regarding finances and cost, fire hall, projected cost of service from Richmond, safety, per call cost, staff concerns, and coverage area. Glen Stalboerger reviewed the precarious situation the township was in a year ago with the City of Richmond threatening to discontinue services and raising costs for fire protection by apx 210% in the last five years. Mr. Stalboerger stated that the Chain of Lakes Fire and Rescue District is open to negotiation with the City of Richmond and would invite the City of Richmond to join the Joint Powers Agreement. Tim Paczkowski and Jeff Mackedanz, Richmond City Council Members, were present. Group meetings with the Chain of Lakes Fire and Rescue District and the City of Richmond were reviewed and differences that currently divide the group. Upcoming meetings were discussed and the City of Richmond was invited to attend, as well as the general public. The Richmond Fire Department held an annual budget meeting; however, the townships were not notified with enough time to post for compliance with the open meeting law. Therefore, Mr. Paczkowski invited the Township to a meeting on August 12, 2010 at 7:00 pm at the Richmond City Hall to review the information from the annual budget meeting. Fire fighter, Tony Terwey, was thanked for his service.
Charles Craft was available to discuss tree trimming on Red Cedar Road. The Supervisors discussed the Hunter Road and Glenwood Road projects. The crack filling project is underway. The Board reviewed the sign inventory map.
The Board discussed updating the Planning Commission Ordinance. The Board will meeting with the Planning Commission on October 11, 2010 at the Planning Commission meeting.
The Board discussed the upcoming Primary Election.
The Board discussed the Fall 2010 Newsletter, expected to be sent in the middle of October. Articles should be turned in to Clerk by mid September.
The First National Bank staff is refusing to post notices for the Township. The Clerk will contact the bank president to discuss the policy and inquire if the bank wishes to continue aiding the Township in the distribution of information.
Bills and mail were reviewed.
Being no further business, a motion to adjourn at 11:45 pm was made by John Willenbring and seconded. Motion carried.
Respectfully submitted,
Heidi M. Stalboerger
Wakefield Township Clerk
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Minutes
July 1, 2010
Wakefield Township Board Meeting
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Chairman, Cyril Erkens, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Cyril Erkens, Glen Stalboerger, John Willenbring, Jerry Frieler and Heidi Stalboerger. A motion to approve the agenda with additions was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes was made by Glen Stalboerger and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report was made by John Willenbring and seconded. Motion carried.
Chad Kraemer was present to request permission to place a drain field in the township road right of way for Mr. and Mrs. Warren Schwindel, on Fairway Circle. The Supervisors discussed the project with Mr. Kraemer, placement issues and reviewed the septic design. A motion was made by Glen Stalboerger and seconded to grant a license agreement to the Schwindel’s with a fee of $125.00 for processing and fees associated with the license agreement. Motion carried.
Next, the Board reviewed the State Building Code resolution, prepared by the Township Attorney. The fee schedule was adopted at the March 18, 2010 Qualification Meeting. A motion was made by John Willenbring and seconded to adopt the State Building Code ordinance. Motion carried. The ordinance will be effective upon publication.
Skip Demarais from Central Specialties was present requesting payment for completed 2010 road work. The Supervisors reviewed the invoice with Mr. Demarais and Mike Nelson, reviewed job specifications and foreman notes. Due to questions regarding the invoice, a motion was made by John Willenbring and seconded to pay the bill, less 10%, until quantities are reconciled. Motion carried. A check was paid to Central Specialties in the amount of $144,049.65, representing 90% of the invoice. The Board tabled discussion regarding seasonal road construction until later in the meeting to discuss the Chain of Lakes Fire and Rescue update.
Eric Boucher (Luxemburg Township resident), Wally and Ione Memken (Wakefield Township residents) and Chad Kraemer (City of Cold Spring resident) were present to discuss issues related to the formation and responsibilities of the Chain of Lakes Fire and Rescue District. Glen Stalboerger gave an update that the Board for the Chain of Lakes Fire and Rescue District will no longer consider short term financing due to the cost of the loan. Questions and information requested from the concerned citizens attending the meeting included: land purchase and location, building, wells, Larry Lahr (Administrator Consultant), grants, financing, equipment, recruiting, fire fighter staff, response time, mutual aid, time line and service area affected. Mr. Boucher and Mr. Kraemer were encouraged to contact their local elected officials and all were invited to attend the Chain of Lakes Fire and Rescue District meetings for additional information.
Wally Backes, Planning Commission Chairman, gave an update on the 14th Street project that the City of Cold Spring is working on. Mr. Backes will continue to update the Township Board.
Next, the Board continued discussion regarding the seasonal road construction projects. Four bids were received from Craig Bardson Excavating, Kraemer Excavating, Dave Gerads Construction and Schmitz Excavating for the Hunter Road and Glenwood Road projects, with Schmitz Excavating submitting the low bid. A motion was made by John Willenbring and seconded to award the job to Schmitz Excavating for Glenwood Road and Hunter Road (line road with Munson Township) contingent upon approval with Munson Township. Motion carried. The Supervisors reviewed the drainage issues on Emerald Hill Road. Maintenance Supervisor, Joe Och, was injured cutting a tree on Cedar Road. All ditch mowing has been completed. The Spring Load Restriction Laws state that all bituminous roads are considered 10 ton roads, unless otherwise stated. Signage and post inventory were discussed as well as location of roads that will need signage stating 5 ton roads.
Three maintenance, two deck and two residential accessory building permits were issued. There was a discussion regarding a request to construct a screened shelter on an Island on Krays Lake as well as other building questions.
Election Judges named for approval were as follows: Dan Franti, Linda Crippes, Sandi Bernard, Ruth Shriver, Rich Huberty, Vicki DiBrito, Debra Holder, Melanie Walz, Wally Backes, Darlene Erkens, Terry Krause, John Willenbring, Rich Pulju, Flora Shinkle and Head Judges Linda Traeger, Greg Henry and Heidi M. Stalboerger. A motion to approve the election judge list was made by John Willenbring and seconded. Motion carried.
Next, the Board discussed streamlining the Planning Commission Board. The Clerk will discuss re-writing the Planning Commission ordinance with the Township Attorney.
Bills and mail were reviewed.
Being no further business, a motion to adjourn at 12:45 am was made by John Willenbring and seconded. Motion carried.
Respectfully submitted,
Heidi M. Stalboerger
Wakefield Township Clerk
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Minutes
June 3, 2010
Wakefield Township Board Meeting
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Chairman, Cyril Erkens, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Cyril Erkens, Glen Stalboerger, John Willenbring, Jerry Frieler and Heidi Stalboerger. A motion to approve the agenda with additions was made by Glen Stalboerger and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes was made by John Willenbring and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report was made by Glen Stalboerger and seconded. Motion carried.
Cheryl and Barry Jones were present to request a variance to build an addition onto an existing unattached garage. The placement of the addition is 57 feet from the centerline of a township road. Ordinance number 9.9.9 A (3) states that a structure be no closer than 63 feet from the center of a township road. The Supervisors reviewed the findings of fact. A motion was made by Glen Stalboerger and seconded to concur with the planning commission and grant the variance. Motion carried.
Donna Zierden was present to discuss property tax valuation issues for 2011. The property will no longer have a Green Acres classification, is too close to an existing feed lot, boarders a shooting range and the rest of the property is a low, swampy area. Clerk, Heidi Stalboerger, will work with Environmental Services to obtain an aerial map and forward a letter to the Wakefield Township Assessor, Cheryl Foster, to request that the property value be re-evaluated for the 2011 assessment.
Mike Nelson was available to discuss issues on Emerald Hill Road, Hunter Road and a spill way on Glenwood Road. Mr. Nelson will be getting quotes on road repairs needed. The Board discussed the crack filling process and will be advertising for quotes.
Elroy Theis discussed Building Inspector services and the process of adopting the State Building Code updates. Attorney, Bob Ruppe, will be contacted to prepare a resolution to adopt the State Building Code updates. Mr. Theis will send detailed reports to the Board for monthly review and attend meetings at the request of the Township Board.
Supervisor Stalboerger continued discussions with Ordean Peterson for an off premise sign for the River of Life Church. Mr. Peterson was not present, but would like to pursue a variance request for an off premise sign.
The Supervisors discussed the progress of the Chain of Lakes Fire District. A resolution was approved to appoint Glen Stalboerger as the Wakefield Township representative to the Chain of Lakes Fire District Board and Cyril Erkens was appointed as an alternate member. A motion was made by John Willenbring and seconded to adopt the Joint Powers Agreement (JPA) resolution. Motion carried. The JPA was signed.
Building permits issued were as follows: 1 detached garage, 4 maintenance permits, 3 decks and 1 agricultural (chicken barn).
The Clerk gave an update on telephone options from Qwest. The most cost effect option is to update the answering machine message with phone numbers for the caller to reach the appropriate Board or Planning Commission member.
The Supervisors reviewed a letter from the Attorney for Joe and Mary Wenner to correct the legal property description. The Clerk signed the acknowledgement of receipt of letter. No other action necessary at this time.
Bills and mail were reviewed.
Being no further business, a motion to adjourn at 12:00 am was made by John Willenbring and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
May 6, 2010
Wakefield Township Board Meeting
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Chairman, Cyril Erkens, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Cyril Erkens, Glen Stalboerger, John Willenbring, Jerry Frieler and Heidi Stalboerger. A motion to approve the agenda with additions was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes was made by John Willenbring and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report was made by John Willenbring and seconded. Motion carried.
Gene Hesse was present to request a liquor license renewal for City View Golf Course. A motion was made by Glen Stalboerger and seconded to approve the liquor license renewal. Motion carried.
Mike Nelson was present to review road work bids for patching and overlay, received from Central Specialties and Harddrives for the following projects:
253rd Street
241st Street
Field Gate Drive
Miscellaneous patching
Westbrook Drive
A motion was made by John Willenbring and seconded to table discussion until later in the meeting. Motion carried.
Brent Roshell and Kyle Roddy gave a presentation to the Board regarding the federal mandate on Sign Retro-Reflectivity Requirements. They discussed their cost, procedures, reports and documentation.
A motion was made by John Willenbring and seconded to reconvene the road work discussion. Motion carried. The Board discussed the findings of the soil borings for Westbrook Drive and proposal for repair for Westbrook Drive, as well as the soil boring reports for the other areas. Glen Stalboerger stated that he doesn’t feel that the Township can afford to repair Westbrook Drive at this time. The Board reviewed all other road work issues, procedures and estimated costs. A motion was made by John Willenbring to approve various road work for 253rd Street, 241st Street, Field Gate Drive and Westbrook Drive. Cyril Erkens seconded motion. Motion carried. Glen Stalboerger opposed the repair of Westbrook Drive at this time.
Next the Board discussed the State Building Code with Building Inspector, Elroy Theis. A motion was made by Glen Stalboerger and seconded to table discussion until further discussion with Attorney, Bob Ruppe. The Board will reconvene discussion at the June 3, 2010 Township Board meeting. No permit is necessary for a mausoleum in the cemetery. A demolition/removal permit was issued to the Cold Spring Fire Department for the home of former Wakefield Township resident, Herb Theis. Mr. Theis discussed with the Supervisors the maximum size of an attached garage in relation to the size of the house. Mr. Theis will contact Stearns County for clarification. Three permits were issued. Wakefield Township resident, Jim Schmitz, was present to discuss specification requirements for a residential accessory building. Mr. Schmitz current plans are in compliance with the building code. He will request a permit for his project. Township resident, Donna Zierden, inquired about a zoning issue for 20 acres of her property. She would like an answer from the Board in writing. Since the Supervisors do not currently have enough information and she has not been to a Planning Commission meeting, the Board recommended Clerk, Heidi Stalboerger, to contact her and have her attend the upcoming Planning Commission meeting on Monday, May 10, 2010.
Mike Nelson and Ben O’Malley also gave a presentation to the Board regarding the Sign Retro-Reflectivity Requirements. They discussed plans, procedures and pricing for their services. A motion was made by Glen Stalboerger and seconded to hire Mike Nelson and Ben O’Malley to assess township road signs.
The Supervisors discussed a problem spot at the intersection of Hunter Road near 253rd Street. Mike Nelson suggested removal of bad pavement and leveling with gravel. The Supervisors also discussed a spillway on Glenwood Road due to a bridge in need of repair. Mike Nelson will check into repairing the bridge and may need a construction easement signed by the property owner.
Next the Supervisors discussed the Central Lakes Fire and Rescue Department. The Fire District group is moving forward and researching specific property to purchase. The group is also interested in finding a qualified and interested candidate for the Fire
Chief position. The group is looking at different financing options. A motion was made by John Willenbring and seconded to appoint Glen Stalboerger to the Central Lakes Fire and Rescue Board and Cyril Erkens as an alternate member. Motion carried.
Clerk, Heidi Stalboerger, reviewed the Election Judge list and training schedule with the Supervisors.
Glen Stalboerger spoke with Angie Berg, Stearns County Environmental Services, regarding the zoning of the property formerly operated as ‘Lori’s Bridal’. Angie Berg stated that there would be no problem to re-zone the property more accurately.
Maintenance Supervisor, Joe Och, will be taking the snow plow truck to Tow Master to have the automatic reverse lift installed on the underbody scraper on May 18, 2010.
Bills and mail were reviewed.
Being no further business, a motion to adjourn at 12:00 am was made by John Willenbring and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
April 1, 2010
Wakefield Township Board Meeting
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Chairman, Cyril Erkens, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Cyril Erkens, Glen Stalboerger, John Willenbring, Jerry Frieler and Greg Henry, Deputy Clerk (Clerk, Heidi Stalboerger arrived late). A motion to approve the agenda with additions was made by Glen Stalboerger and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes with corrections was made by Glen Stalboerger and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report was made by John Willenbring and seconded. Motion carried.
Ordean Peterson and Denny Curran from the River of Life Church were present to discuss potential placement of an off premise sign. This electronic sign would be placed on Cold Spring Granite property along Highway 23 and used by both River of Life Church and Cold Spring Granite. The Board will check into the issues with this idea due to the placement of other current signage and the close proximity to the Chain of Lakes.
Cheryl Foster presented annual information for sales, land value, rates and tax capacity. The Local Board of Appeal and Equalization meeting is set for May 12, 2010 at 9:30 a.m.
Elroy Theis reported 2 building permits issued; a residential accessory building and a grain bin. Elroy recently attended a seminar and visited with the District Inspector. He discussed the state surcharge. The township will work on updating the ordinance for the building code.
The Board discussed the attorney fee for Troy Gilcrest for the Richmond Fire District. The amount will be divided among the townships of Munson (51.2%), Wakefield (40.1%), Farming (4.3%), Collegeville (2.8%) and Luxemburg (1.6%). The fee charged to each township is based on the 10 year call average.
There is a Sign Reflectivity Requirement meeting on April 17, 2010 at Stearns County. Cyril Erkens will attend.
There was no planning commission meeting for March or April. The Board and the Planning Commission members present discussed a zoning concern for the property that formally operated as Lori’s Bridal.
Next, the Board discussed the Fire District progress. The City of Richmond is no longer interested or willing to participate in meetings due to a difference of opinion on how to fund the fire district. Clerk, Heidi Stalboerger, will communicated this information with Attorney, Bob Ruppe and to request that he send a letter, signed by the Chairperson of each township involved, thanking the City of Richmond for their participation and that the townships will move forward in forming a Fire District without the City of Richmond. The small committee group will start meeting on the 1st and 3rd Monday of every month and the large group will continue to meet on the 3rd Wednesday of the month. The Clerk will post this information.
The Board reviewed the Rich Spring liquor license renewal. A motion was made by John Willenbring and seconded to approve the renewal. Motion carried.
The Board discussed cost effective ways to change the telecommunications package with Qwest as well as add an email account to the website. Clerk, Heidi Stalboerger will continue to research the best option.
The first day of the spring road review went well. The group will finish the road review on Monday, April 5, 2010. The Board is interested in requesting the Engineer, Mike Nelson, to help the township with road bids.
The Board reviewed the dates for the Stearns County zoning ordinance meetings.
Bills and mail were reviewed.
Being no further business, a motion to adjourn was made by John Willenbring and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
March 4, 2010
Wakefield Township Board Meeting
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Chairman, Glen Stalboerger, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Glen Stalboerger, John Willenbring, Cyril Erkens, Jerry Frieler and Heidi Stalboerger. A motion to approve the agenda was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes with corrections was made by John Willenbring and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report was made by John Willenbring and seconded. Motion carried.
The upcoming Local Board of Appeal and Equalization meeting will be held at the Alano Building on May 12, 2010 from 9:30-10:30.
A motion to adopt a resolution was made by John Willenbring and seconded to accept Westbrook Drive as a township road. Motion carried.
The Supervisors discussed the upcoming sign reflectivity requirements. An expected budget of approximately $3-5,000 is expected for improvements and updates. Stearns County has set a training date for April 17, 2010. The township will seek professional advice from an engineer in this matter.
The annual invoice was received from the City of Cold Spring Police Department for Police Protection. The invoice increased from $50,000 in 2010 to $52,000 in 2011 (a 3% increase). The Police Protection will be discussed at the upcoming annual meeting.
The annual meeting agenda was reviewed as well as a sample ballot. Election polls will be open on Saturday, March 6, 2010 from 10:00 am-12:00 pm. Election hours will be from 10:00 am-8:00 pm on Election Day, March 9, 2010.
The Board reviewed the recently mailed 2nd edition of the Wakefield Township Newsletter.
The Board reviewed the Stearns County Bridge Inspection report. The inspection was certified satisfactory.
There was no February Planning Commission Meeting. No meeting for March is planned either.
The Board discussed the upcoming Richmond Fire District meeting on March 17, 2010. The Clerk has requested information from Stearns County Environmental Services for maps and information from Stearns County Auditor’s office for tax/parcel information. The Board has agreed that Glen Stalboerger, Richmond Fire District Representative, should request weekly meetings, if no formula is agreed upon at the upcoming meeting.
Stearns County Auditor Treasurer’s Office is creating digital terrain model maps of townships/color aerial photographs.
The signed road maintenance agreement was received from Munson Township. A motion was made by John Willenbring and seconded to accept the agreement. Motion carried.
The reverse alarm for the under body scraper on the snow plow truck is out of order. The solution is to install a new under body scraper. Glen Stalboerger will get quotes. A motion was made by John Willenbring and seconded to authorize repair expenditure for up to $2,000. Motion carried.
The Board discussed calls from residents regarding broken mail boxes. The township follows the recommendation of the Postal Service, to purchase a swinging arm mailbox post (at the homeowners expense) from the township (township will install).
The Supervisors discussed the conditions of the roads in the township. Snow plow driver, Joe Och, is plowing, sanding and salting as needed.
No building permits were issued.
Bills and mail were reviewed.
A bill in the amount of $13,690 was received from Munson Township for the services of Attorney, Troy Gilcrest. The amount will need to be divided among the Townships involved in the Richmond Fire District; Munson, Wakefield, Farming, Collegeville and Luxemburg.
The qualification meeting will be held on March 18, 2010 at 1:00 pm.
Being no further business, a motion to adjourn was made by Cyril Erkens and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
February 4, 2010
Wakefield Township Board Meeting
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Chairman, Glen Stalboerger, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Glen Stalboerger, John Willenbring, Cyril Erkens, Heidi Stalboerger and Jerry Frieler (arrived later). A motion to approve the agenda with additions was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes with corrections was made by Cyril Erkens and seconded. Motion carried.
Township resident, Sheldon Lang, presented a preliminary plat to split his property; his construction office and storage on one parcel (currently zoned commercial) and his home on another parcel (currently zoned residential). A motion was made by John Willenbring and seconded to accept the preliminary plat. Motion carried.
Robert Mueller, representing the Cold Spring Softball Association was present to request renewal of a gambling and liquor license. A motion was made by Cyril Erkens and seconded to approve the gambling and liquor license renewal. Motion carried. Clerk, Heidi Stalboerger, signed the gambling and liquor license renewal paperwork.
Next, Supervisor Glen Stalboerger, apologized to the other Board members as well as the people at the January Board meeting for his actions regarding Westbrook Drive. Mr. Stalboerger stated that he gave his word to the residents that the situation with the road would be addressed and took personal offense when the residents continued to push and make demands about when and how they wanted the situation resolved. He stated that he did not act in a professional manner and apologized. The Supervisors reviewed the resolution to accept the maintenance of a township road. Road specifications were given to Tom Braegelmann at the time the road was constructed. However, due to Mr. Braeglemann’s current financial situation, he cannot afford to upgrade the road to meet township specifications at this time. The Board suggested that attorney, Bob Ruppe, write a resolution to accept Westbrook in its current state, and maintenance of Westbrook Drive will be discussed more at the annual road review.
The Supervisors reviewed information regarding the proposed routes for the CAPX2020 power lines as well as a letter of support that the power lines follow the I-94 corridor rather than cut through the township.
Treasurer, Jerry Frieler, arrived and read the treasures report. A motion was made by John Willenbring and seconded to accept the treasurer’s report as read. Motion carried.
The Board discussed the 2011 Proposed Levy line items for increased expenditures. Additional information is necessary and will be discussed at the March 4, 2010 meeting. The Proposed Levy for 2011 will be presented and discussed at the 2010 annual meeting with the residents and set at that time.
Next, the Board discussed the township newsletter and article ideas. Articles need to be submitted to clerk by mid February for a release date of early March, 2010. The Board also discussed printing business cards for the members of the Board as well as checking on a cell phone and an email address for the township. The Clerk will research phone service and an email account before business cards are printed.
Clerk, Heidi Stalboerger, recommended Darlene Erkens, Wally Backes, Greg Henry and Linda Traeger for Election Judges for the upcoming Township Election. A motion was made by John Willenbring and seconded to accept the above mentioned Election Judges. Motion carried. A public accuracy test and pre-public accuracy test will be conducted by Clerk, Heidi Stalboerger.
There will be no February Planning Commission meeting.
No building permits were issued.
Bills and mail were reviewed.
Stearns County Assessor for Wakefield Township, Cheryl Foster, will be present at the April 1, 2010 meeting to review assessments. The Local Board of Equalization and Appeal is scheduled for May 12, 2010 from 9:30-10:30 am.
The Supervisors discussed an auto chain option for the snowplow truck for icy situations and for light loads. The cost is approximately $1500, installed.
Being no further business, a motion to adjourn was made by Cyril Erkens and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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Minutes
January 7, 2010
Wakefield Township Board Meeting
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Chairman, Glen Stalboerger, called the Wakefield Township monthly meeting to order at 8:00 pm at the Alano Building, Cold Spring, Minnesota. Board members present were Glen Stalboerger, John Willenbring, Cyril Erkens, Jerry Frieler and Heidi Stalboerger. A motion to approve the agenda with additions was made by John Willenbring and seconded. Motion carried. The minutes from the last monthly meeting were read. A motion to approve the minutes with corrections was made by John Willenbring and seconded. Motion carried. The Treasurer’s report was read. A motion to approve the Treasurer’s report was made by Cyril Erkens and seconded. Motion carried.
Roger Bechtold was present to request a sidewall variance of 4 feet for a residential accessory building. Wakefield Township ordinance 6.2.1(j) states that utility or storage buildings shall be subject to the following area and sidewall standards based upon lot size of 1 to 1.99 acres; allow 1200 square foot area building with maximum sidewall height of 10 feet. After the Supervisors reviewed the information and recommendation of the Planning Commission, the Supervisors recommended to Mr. Bechtold that he consider compromising to a 12 foot sidewall height. Mr. Bechtold stated that the footings are already in and it would be difficult to change the plan at this time. The Supervisors discussed the Findings of Fact. The variance was denied due to lack of motion for approval. A motion was then made by John Willenbring and seconded to allow a 2 foot variance, for a 12 foot sidewall height. Motion carried. Variance granted for a 12 foot sidewall height. When proper legal description is received, the variance will be recorded and forwarded to Mr. Bechtold and Stearns County Environmental Services.
Brad Matuska of Mississippi Top Soil was present requesting temporary permission to utilize property for the storage of finished compost product. Mr. Matuska is working with Angie Berg, Stearns County Environmental Services, to get approval from the Township for the next couple months since the Stearns County ordinance is in the process of being updated to allow storage of finished compost product. A motion was made by Cyril Erkens and seconded to grant temporary permission to Mississippi Topsoil for the storage of finished compost product. Motion carried.
Next, the residents of Westbrook Drive were present requesting Wakefield Township to accept Westbrook Drive as a township road in its current state. Tom Braegelmann, developer, was also present. Mr. Braegelmann stated that he is not in a financial position to upgrade the road to meet township standards however he will continue to pay for maintenance, such as snow removal as long as he can. Roger Hanson, President of the Westbrook Drive Homeowners Association distributed copies of a formal request to Wakefield Township, from attorney, David T. Johnson, hired by the Westbrook Drive residents, to adopt or maintain Westbrook Drive by the end of January, 2010. Mr. Hanson stated that maintenance of the road has not been addressed, but admitted that snow removal is being arranged and paid for by Mr. Braegelmann. The Westbrook Drive residents and the Chairman had a heated discussion regarding the resolution of the residents’ request. Chairman Glen Stalboerger stated that there is a possibility of arranging a deal with Tom Braegelmann for land in lieu of the cost of upgrading Westbrook Drive, however, if the Township passes a resolution to adopt Westbrook Drive as it is, the Township has no leverage in the process. Furthermore, adopting Westbrook Drive in the current state would cause a hardship to the road maintenance budget for Wakefield Township. Concerned residents of Westbrook Drive, Dave Dahl, Eric Moscho and Kurt Salzl, stepped forward for a handshake from the Chairman that this issue would be resolved timely and in a fair manner. A motion was made by Glen Stalboerger and seconded that the Township will immediately assume responsibility of snow removal for Westbrook Drive and review a resolution to accept Westbrook Drive as a township road at the February 4, 2010 monthly board meeting.
Tom Vouk, Wakefield Township resident was present to review the proposed CAPX2020 power line route. The potential route would run through and on the edge of his property. Mr. Vouk has attended information meetings. Mr. Vouk is asking for the support of Wakefield Township and request that one of the Board Members consider joining the CAPX2020 Advisory Task Force.
Mike Nelson, Minnesota Engineering Construction Services, was present to solicit his services for road bidding for the 2010 road construction season. Mr. Nelson discussed with the Board his past experience and services that he can offer the township.
Wally Backes and Greg Henry from the Planning Commission were present to discuss upcoming projects, zoning issues, and discuss the new procedure manual.
Jerry Frieler gave an update on the Census. He needs information about new construction addresses from Jerry Schramel.
Next the Board discussed issues and updates regarding the Fire District meetings.
No building permits were issued.
A motion was made by John Willenbring and seconded to maintain responsibility for the Local Board of Review at the township level. Motion carried.
The Board discussed the Spring 2010 edition of the township newsletter and potential articles and information.
A recommendation from one of the township residents to televise the township meetings on cable channel 10 was discussed. A decision was made not to televise the meetings since so many of the residents do not have access to cable in the township.
An election update was given by Clerk, Heidi Stalboerger.
Bills and mail were reviewed.
Being no further business, a motion to adjourn was made by Cyril Erkens and seconded. Motion carried.
Respectfully submitted,
Heidi Stalboerger
Wakefield Township Clerk
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